UK-London: Audio-visual materials.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Financial Conduct Authority
12 Endeavour Square, London, E20 1JN, United Kingdom
Tel. +44 2070666115, Email: FPSProcurement@fca.org.uk
Contact: Sreeya Dey
Main Address: https://fca.delta-esourcing.com, Address of the buyer profile: https://fca.delta-esourcing.com
NUTS Code: UKI

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Economic and financial affairs

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: CON-18-196 Event Production and Audio Visual Services
Reference number: CON-18-196

II.1.2) Main CPV code:
32321300 - Audio-visual materials.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The FCA is seeking Event Production and Audio Visual service provider(s) that will support its communications activities from minor briefings to major conferences. A supplier that can:

•support our evolving AV needs – staging, sound and vision for a varied portfolio of events from small briefings to large conferences
•be reactive to changing industry environment, suggesting solutions that will enable us to be ahead of the game particularly in the digital media space
•work as an extension of our in-house team
•deliver creative visuals in line with FCA branding
•work in line with our value-for-money objective
•be responsive and able to offer flexibility of approach in terms of delivery schedules and changing event requirements

The FCA are seeking best in class supplier(s) therefore this requirement is split into 2 Lots:

Lot 1 – Live Events Production
Lot 2 – Digital Events (Webcasts and Webinars)

II.1.6) Information about lots
This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)
Value: 3,750,000

Currency:GBP

II.2) Description (lot no. 1)


II.2.1) Title:Lot 1 – Live Events Production
Lot No:1

II.2.2) Additional CPV code(s):
32320000 - Television and audio-visual equipment.
32343100 - Audio-frequency amplifiers.
32351300 - Audio equipment accessories.
32321200 - Audio-visual equipment.


II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: The FCA is looking to appoint a single supplier for Live Event Productions include Regional Workshops & one-day or two-day conferences across the UK.

II.2.5) Award criteria:
Quality criterion - Name: Service Delivery: Proposal for Supplying the FCA / Weighting: 10
Quality criterion - Name: Service Delivery: Regional Workshops / Weighting: 10
Quality criterion - Name: Service Delivery: One-day Conferences / Weighting: 10
Quality criterion - Name: Service Delivery: Value for Money / Weighting: 5
Quality criterion - Name: Service Delivery: Seamless Extension of the In-House Team / Weighting: 5
Quality criterion - Name: Service Delivery: Flexibility in Approach / Weighting: 5
Quality criterion - Name: Account Management: Account Team / Weighting: 10
Quality criterion - Name: Account Management: Structure / Weighting: 10
Quality criterion - Name: Account Management: Consistency / Weighting: 10
Quality criterion - Name: Innovation: Market Place Changes / Weighting: 5
Quality criterion - Name: Innovation: Additional Benefits / Weighting: 5
Quality criterion - Name: Service Levels and Key Performance Indicators / Weighting: 15
Quality criterion - Name: Corporate Responsibility / Weighting: 5

Price - Weighting: 25


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: The technical weighting was converted to 70%

II.2) Description (lot no. 2)


II.2.1) Title:Lot 2 – Digital Events (webcasts and webinars)
Lot No:2

II.2.2) Additional CPV code(s):
30237240 - Web camera.
48222000 - Web server software package.


II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: The FCA is looking to appoint a single supplier for a cost-effective solution for live webcasts and webinars, which will then be made available for on-demand viewing shortly after.

II.2.5) Award criteria:
Quality criterion - Name: Service Delivery: Proposal for Supplying the FCA / Weighting: 10
Quality criterion - Name: Service Delivery: Webinars / Weighting: 20
Quality criterion - Name: Service Delivery: Value for Money / Weighting: 5
Quality criterion - Name: Service Delivery: Seamless Extension of the In-House Team / Weighting: 5
Quality criterion - Name: Service Delivery: Flexibility in Approach / Weighting: 5
Quality criterion - Name: Account Management: Account Team / Weighting: 10
Quality criterion - Name: Account Management: Structure / Weighting: 10
Quality criterion - Name: Account Management: Consistency / Weighting: 10
Quality criterion - Name: Innovation: Market Place Changes / Weighting: 5
Quality criterion - Name: Innovation: Additional Benefits / Weighting: 5
Quality criterion - Name: Service Levels and Key Performance Indicators / Weighting: 15
Quality criterion - Name: Corporate Responsibility / Weighting: 5

Price - Weighting: 25


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: The technical weighting was converted to 70%


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2019/S 115-282476



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: 1
Title: Live Events Production

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 22/11/2019

V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Henderson Grime & Associates Limited
The Old Exchange, 514 Liverpool Road, Irlam, Greater Manchester, M44 6AJ, United Kingdom
NUTS Code: UKD3
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 3,000,000
Total value of the contract/lot: 3,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.2)

Contract No: Not Provided
Lot Number: 2
Title: Digital Events (Webcasts and Webinars)

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 22/11/2019

V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Henderson Grime & Associates Limited
The Old Exchange, 514 Liverpool Road, Irlam, Greater Manchester, M44 6AJ, United Kingdom
NUTS Code: UKD3
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 750,000
Total value of the contract/lot: 750,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).
However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=458971136

VI.4) Procedures for review

VI.4.1) Review body
Financial Conduct Authority
12 Endeavour Square, London, E20 1JN, United Kingdom
Email: FPSProcurement@fca.org.uk
Internet address: www.fca.org.uk

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 18/12/2019