UK-London: Event services.

Preliminary Questions
This notice is published by:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
Financial Conduct Authority, 01920623
12 Endeavour Square, London, E20 1JN, United Kingdom
Tel. +44 2070661000, Email: FPSProcurement@fca.org.uk
Main Address: www.fca.org.uk
NUTS Code: UK

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
Economic and financial affairs


Section II: Object

II.1) Scope of the procurement

II.1.1) Title: Event Production Services.
Reference number: CON-21-208

II.1.2) Main CPV code:
79952000 - Event services.

II.1.3) Type of contract: SERVICES

II.1.4) Short Description: This contract covers the provision of event production and audio-visual services in order to support the FCA's communications activities from small briefings to large conferences.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 166,667
Currency: GBP


II.2) Description

II.2.2) Additional CPV codes:
Not provided

II.2.3) Place of performance:
UK UNITED KINGDOM


II.2.4) Description of the procurement:
This contract covers the provision of event production and audio-visual services in order to support the FCA's communications activities from small briefings to large conferences.

II.2.5) Award criteria
(Directive 2014/24/EU / Directive 2014/25/EU)

Not provided


II.2.11) Information about options:
Options: No

II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information:
Not provided

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below

IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2)Administrative Information

IV.2.1) Previous publication concerning this procedure:
Notice number in OJ S: Not provided

Section V: Award Of Contract/Concession

Award of Contract/Concession No: 1
Contract No: 1 Lot Number: Not Provided Title: Not Provided

V.2) Award of contract/concession

V.2.1) Date of contract award decision: 29/10/2021.

V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No .

V.2.3) Name and address of the contractor/concessionaire, No. 1:
Metro Production Group, 01493471
6 Camberwell New Road, London, SE5 0TA, United Kingdom
NUTS Code: UK
The contractor/concessionaire will be an SME: No


V.2.4) Information on value of the contract/lot/concession:
Initial estimated total value of the contract: 166,667
Total value of the contract/lot/concession 166,667
Currency: GBP

V.2.5) Information about subcontracting:
The contract is likely to be subcontracted: No


Section VI: Complementary Information

VI.3) Additional Information:
To view this notice, please click here:
https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=642520470
GO-20211110-PRO-19211945 TKR-20211110-PRO-19211944
VI.4) Procedures for review

VI.4.1) Review Body
Financial Conduct Authority
12 Endeavour Square, London, E20 1JN, United Kingdom

V1.4.2) Body responsible for mediation procedures:
Not Provided .

VI.4.3) Review procedure
Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 10/11/2021


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive: Yes

3. Explanation

Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
The FCA had an existing event production contract in place which was due to expire on 1st November 2021 however we have been waiting for the new Crown Commercial Service communications agreements to be put in place in order to utilise a compliant and competitive route to market.
The new CCS arrangements were launched in September 2021 however this did not leave sufficient time to run an appropriate tender exercise before the FCA's existing contract expired.

We have a new procurement planned but with the Annual Public Meeting (which is a critical event that needs to be planned months in advance) and the need for continuity and planning before a tender can be completed we need to extend the existing contract. The FCA is utilising Reg 72 b for this extension.

The re-tender exercise will be conducted in line with the relevant directives.