Financial Conduct Authority: UK-London: Software package and information systems.

UK-London: Software package and information systems.

This notice is covered by: Directive 2014/24/EU
Section I: Contracting authority/entity

I.1) Name and addresses
       Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Tel. +44 2070660911, Email: Paul.Riley@fca.org.uk
       Main Address: https://www.fca.org.uk/, Address of the buyer profile: https://fca.delta-esourcing.com/
       NUTS Code: UKI

Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Provision of a Search and Discovery (Insight Engine) Solution   
      Reference number: CON-20-050   
   
   II.1.2) Main CPV code:
      48000000 - Software package and information systems.
       
   II.1.3) Type of contract: SUPPLIES

II.2) Description

   II.2.1) Title: Not Provided    
   Lot No: Not Provided    

   II.2.2) Additional CPV codes:
      Not Provided    
   
   II.2.3) Place of performance:
      UKI LONDON
       
   
   II.2.4) Description of the procurement at the time of conclusion of the contract:
    Not Provided    
   
   II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
               Start: 30/04/2021 / End: 29/04/2024       
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided          
   
   II.2.13) Information about European Union funds:
   The procurement is related to a project and/or programme financed by European Union funds: No    


Section IV: Procedure

IV.2) Administrative information
   
   IV.2.1) Contract award notice concerning this contract
   Notice number in OJ S: 2021/S 095 - 250072    

Section V: Award of contract/concession

Contract No: CON-20-050   Lot No: Not Provided    Title: Provision of a Search and Discovery (insight Engine) Solution
V.2) Award of contract/concession

   V.2.1) Date of conclusion of the contract/concession award decision: 31/03/2021   

   V.2.2) Information about tenders
   The contract has been awarded to a group of economic operators: No

   V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Aiimi Ltd, 056448705
          5th Floor, 100 Avebury Boulevard, Milton Keynes, MK9 1FH, United Kingdom
          Internet address: https://www.aiimi.com/
          NUTS Code: UK
   The contractor/concessionaire is an SME: Yes    
   
   V.2.4) Information on value of the contract/lot/concession:
   Total value of the procurement: 1,320,186   
   Currency: GBP

Section VI: Complementary Information

   VI.3) Additional Information:
      The contract has been awarded for 3 (three) years commencing on the 30 April 2021, the initial term will end on the 29 April 2024. The FCA will have two optional extension periods of 3 (three) years. This could result in the contract being extended until the 29 April 2030. The contract award value of GBP 1 320 186 ex VAT is for the initial term based on the first phase of deployment. As stated in the original Contract Notice, the solution will be scaled up over time. As a result the value of the contract will increased based on additional services provided by the supplier. These modifications were provided for in the original procurements documents and would comply with Regulation 72 of the Public Contract Regulations 2015.
To view this notice, please click here:
https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=713464856
   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
       High Court of ENgland and Wales
       Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
   
      V1.4.2) Body responsible for mediation procedures:
      Not Provided

      VI.4.3) Review procedure
   Any review proceedings will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCR 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, PCR 2015.    
      
      VI.4.4) Service from which information about the review procedure may be obtained
      Not Provided
   
   VI.5) Date of dispatch of this notice: 06/10/2022
   
Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

   VII.1.1) Main CPV code:
      48000000 - Software package and information systems.
   

   VII.1.2) Additional CPV code(s)
      Not Provided

   VII.1.3) Place of performance:
      UKI LONDON
       
   
   VII.1.4) Description of the procurement:
    The FCA sought to procure a Search and Discovery solution, which would be hosted in the FCA cloud to deliver defined outcomes.    
   
   VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession:
               Start: 30/04/2021 / End: 29/04/2024       
   
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided       .
   
   VII.1.6) Information on value of the contract/lot/concession
   Total value of the contract/lot/concession: 1,320,186   
   Currency: GBP    
   
   The contract has been awarded to a group of economic operators: No
   VII.1.7) Name and address of the contractor/concessionaire, No. 1:
          Aiimi Ltd, 05648705
          5th Floor, 100 Avebury Boulevard, Milton Keynes, MK9 1FH, United Kingdom
          Internet address: https://www.aiimi.com/
          NUTS Code: UK
   The contractor/concessionaire is an SME: Yes

   
VII.2) Information about modifications

   VII.2.1) Description of the modifications:
    An increase in to cost of implementation of £623,490 ex VAT and an increase of £16,666.67 ex VAT in software licences to deal with capacity constraints. The delay in implementation led to a saving of £10,320 ex VAT in support charges. The total value of all modifications to date is £6290,836.67 ex VAT. The new contract value for the initial 3 year term is £1,950.022.67 ex VAT.    
   
   VII.2.2) Reasons for modification:
         Need for additional works, services or supplies by the original contractor/concessionaire (Art. 43(1)(b) of Directive 2014/23/EU, Art. 72(1)(b) of Directive 2014/24/EU, Art. 89(1)(b) of Directive 2014/25/EU)
   
   Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
    Successive Covid lockdowns resulted in resourcing issues during implementation, alongside the delivery team finding unexpected issues during the data ingestion phase.       
   
   VII.2.3) Increase in price
   Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in
   the case of Directive 2014/23/EU, average inflation in the Member State concerned)
   Value excluding VAT: 1,320,186   
   Currency: GBP    
   
   Total contract value after the modifications:
   Value excluding VAT: 1,950,022.67    
   Currency: GBP