Financial Conduct Authority: CON-18-197 Communications Design Services Framework

Financial Conduct Authority is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	CON-18-197 Communications Design Services Framework
Notice type:	Contract Notice
Authority:	Financial Conduct Authority
Nature of contract:	Services
Procedure:	Open
Short Description:	The FCA has an internal design team who are heavily involved in the production of all FCA documents alongside designs for infographics, events, marketing materials and some web design. The framework suppliers will be expected to work in partnership with this team to manage overflow work (Lot 1) along with design and build elements (Lot 2) for more complex design and setting requirements to meet demand from teams across the FCA.
Published:	25/04/2019 15:34

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-London: Typesetting services.
Section I: Contracting Authority
      I.1) Name and addresses
             Financial Conduct Authority
             12 Endeavour Square, London, E20 1JN, United Kingdom
             Email: FPSProcurement@fca.org.uk
             Contact: Eleanor Miller
             Main Address: https://fca.delta-esourcing.com/, Address of the buyer profile: https://fca.delta-esourcing.com/
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Typesetting-services./6DXC85H568
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Economic and financial affairs

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: CON-18-197 Communications Design Services Framework
      Reference Number: CON-18-197
      II.1.2) Main CPV Code:
      79822300 - Typesetting services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The FCA has an internal design team who are heavily involved in the production of all FCA documents alongside designs for infographics, events, marketing materials and some web design.
The framework suppliers will be expected to work in partnership with this team to manage overflow work (Lot 1) along with design and build elements (Lot 2) for more complex design and setting requirements to meet demand from teams across the FCA.
      II.1.5) Estimated total value:
      Value excluding VAT: 520,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

      II.2.1) Title: Lot 1 Publication typesetting
      Lot No: 1
      II.2.2) Additional CPV codes:
      79822300 - Typesetting services.

      II.2.3) Place of performance:
      UKI LONDON

      II.2.4) Description of procurement: The FCA is looking to appoint a single supplier to work in partnership with the FCA's design team to manage overflow work.
Throughput for this Lot is expected to be PDF publications, the successful supplier will be provided with the FCA templates to work with provided content to produce typeset reports, accurately and on brand, to tight deadlines.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 240,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: Yes
      Description of renewals: Framework will be renewed upon expiry.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes
      Description of options: Suppliers must complete the Commercial Response Document provided as it will be used for commercial evaluation of all tenders.
If suppliers wish to propose an alternative method of Contract charging this should be uploaded separately. The FCA reserves the right to discuss (or not) such alternative charging arrangements with the successful tenderer prior to Contract commencement.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Other potential users of this framework are as stated in the ITT.
II.2) Description Lot No. 2

      II.2.1) Title: Graphic Design
      Lot No: 2
      II.2.2) Additional CPV codes:
      79822500 - Graphic design services.

      II.2.3) Place of performance:
      UKI LONDON

      II.2.4) Description of procurement: The FCA is looking to appoint between 3-5 suppliers to assist the dedicated design team create Event and Campaign materials.
Throughput for this Lot is expected to range from internal brand work to corporate documents including diagrams and animations. The successful suppliers will design and build materials with more complex design and setting requirements for teams across the FCA.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 280,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: Yes
      Description of renewals: Framework will be renewed upon expiry

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes
      Description of options: Suppliers must complete the Commercial Response Document provided as it will be used for commercial evaluation of all tenders.
If suppliers wish to propose an alternative method of Contract charging this should be uploaded separately. The FCA reserves the right to discuss (or not) such alternative charging arrangements with the successful tenderer prior to Contract commencement.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Other potential users of this framework are as stated in the ITT.

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement
         Framework agreement with several operators
         Envisaged maximum number of participants to the framework agreement: 6
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 31/05/2019 Time: 14:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6

      IV.2.7) Conditions for opening of tenders:
         Date: 31/05/2019
         Time: 14:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: 2021
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted Yes
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://fca.delta-esourcing.com/tenders/UK-UK-London:-Typesetting-services./6DXC85H568

To respond to this opportunity, please click here:
https://fca.delta-esourcing.com/respond/6DXC85H568
   VI.4) Procedures for review
   VI.4.1) Review body:
             Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Email: FPSProcurement@fca.org.uk
       Internet address: www.fca.org.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 25/04/2019

Annex A

View any Notice Addenda

View Award Notice

UK-London: Typesetting services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Tel. +44 8001116768, Email: FPSProcurement@fca.org.uk
       Contact: Sreeya Dey
       Main Address: https://fca.delta-esourcing.com/, Address of the buyer profile: https://fca.delta-esourcing.com/
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Economic and financial affairs

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: CON-18-197 Communications Design Services Framework
      Reference number: CON-18-197

      II.1.2) Main CPV code:
         79822300 - Typesetting services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The FCA has an internal design team who are heavily involved in the production of all FCA documents alongside designs for infographics, events, marketing materials and some web design.

The framework suppliers will be expected to work in partnership with this team to manage overflow work (Lot 1) along with design and build elements (Lot 2) for more complex design and setting requirements to meet demand from teams across the FCA.

      II.1.6) Information about lots
         This contract is divided into lots: Yes

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 520,000

         Currency:GBP

   II.2) Description (lot no. 1)


      II.2.1) Title:Lot 1 Publication Typesetting
      Lot No:1

      II.2.2) Additional CPV code(s):
            79822300 - Typesetting services.

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON

      Main site or place of performance:
      LONDON


      II.2.4) Description of the procurement: The FCA is looking to appoint a single supplier to work in partnership with the FCA's design team to manage overflow work. Throughput for this Lot is expected to be PDF publications; the successful supplier will be provided with the FCA templates to work with provided content to produce typeset reports, accurately and on brand, to tight deadlines.

      II.2.5) Award criteria:
      Quality criterion - Name: Information Management and Security: Data Environment / Weighting: 3
      Quality criterion - Name: Information Management and Security: Accessibility / Weighting: 2
      Quality criterion - Name: Outputs: Experience Delivering Typesetting Services / Weighting: 5
      Quality criterion - Name: Outputs: Proposed Team Structure / Weighting: 15
      Quality criterion - Name: Outputs: Quality Control Procedures / Weighting: 10
      Quality criterion - Name: Outputs: Service Level Agreement / Weighting: 10
      Quality criterion - Name: Account Management: Responsiveness / Weighting: 10
      Quality criterion - Name: Account Management: Proposed Approach / Weighting: 10

      Cost criterion - Name: Framework Price Schedule / Weighting: 15
      Cost criterion - Name: Lot 1 Cost Model / Weighting: 20


      II.2.11) Information about options
         Options: Yes
         Description of these options:Suppliers must complete the Commercial Response Document provided as it will be used for commercial evaluation of all tenders.
If suppliers wish to propose an alternative method of Contract charging this should be uploaded separately. The FCA reserves the right to discuss (or not) such alternative charging arrangements with the successful tenderer prior to Contract commencement.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Other potential users of this framework are as stated in the ITT.

   II.2) Description (lot no. 2)


      II.2.1) Title:Graphic Design
      Lot No:2

      II.2.2) Additional CPV code(s):
            79822500 - Graphic design services.

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON

      Main site or place of performance:
      LONDON


      II.2.4) Description of the procurement: The FCA is looking to appoint between 3-5 suppliers to assist the dedicated design team create Event and Campaign materials. Throughput for this Lot is expected to range from internal brand work to corporate documents including diagrams and animations. The successful suppliers will design and build materials with more complex design and setting requirements for teams across the FCA.

      II.2.5) Award criteria:
      Quality criterion - Name: Information Management and Security: Data Environment / Weighting: 3
      Quality criterion - Name: Information Management and Security: Accessibility / Weighting: 2
      Quality criterion - Name: Outputs: Quality Control Procedures / Weighting: 5
      Quality criterion - Name: Outputs: Creative Development and Production / Weighting: 10
      Quality criterion - Name: Outputs: PowerPoint Presentations / Weighting: 10
      Quality criterion - Name: Outputs: Transferability / Weighting: 10
      Quality criterion - Name: Outputs: Accessibility / Weighting: 10
      Quality criterion - Name: Account Management: Proposed Team Structure / Weighting: 5
      Quality criterion - Name: Account Management: Responsiveness / Weighting: 5
      Quality criterion - Name: Account Management: Timescales / Weighting: 3
      Quality criterion - Name: Account Management: Budget / Weighting: 3

      Cost criterion - Name: Framework Price Schedule / Weighting: 15
      Cost criterion - Name: Lot 2 Cost Model / Weighting: 20


      II.2.11) Information about options
         Options: Yes
         Description of these options:Suppliers must complete the Commercial Response Document provided as it will be used for commercial evaluation of all tenders.
If suppliers wish to propose an alternative method of Contract charging this should be uploaded separately. The FCA reserves the right to discuss (or not) such alternative charging arrangements with the successful tenderer prior to Contract commencement.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Other potential users of this framework are as stated in the ITT.

Please note for the Quality criteria, Timescales and Budget under Account Management both have a 2.5% weighting and not 3% (decimal points are disallowed)

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: Yes


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 84-200490



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: 1
   Title: Publication Typesetting

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 29/11/2019

      V.2.2) Information about tenders
         Number of tenders received: 10
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Digital Creative Services (London) Limited
             Kingfisher House, 11 Hoffmanns Way, Chelmsford, Essex, CM1 1GU, United Kingdom
             Tel. +44 2077295500, Email: sales@dcsprint.co.uk
             Internet address: http://www.dcsprint.co.uk/
             NUTS Code: UKH3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 300,000
         Total value of the contract/lot: 300,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: CON-18-197
   Lot Number: 2
   Title: Graphic Design

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 28/11/2019

      V.2.2) Information about tenders
         Number of tenders received: 15
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes

         Contractor (No.1)
             North East London Commissioning Support Unit (NEL CSU)
             Clifton House, 75-77 Worship Street, London, EC2A 2DU, United Kingdom
             Tel. +44 2036881000, Email: nelcsu.info@nhs.net
             Internet address: http://www.nelcsu.nhs.uk/
             NUTS Code: UKI
            The contractor is an SME: No

         Contractor (No.2)
             Ecorys UK Limited
             Albert House Quay Place, 92-93 Edward Street, Birmingham, B1 2RA, United Kingdom
             Tel. +44 1212128800, Email: birmingham@ecorys.com
             Internet address: https://www.ecorys.com/united-kingdom
             NUTS Code: UKG31
            The contractor is an SME: No

         Contractor (No.3)
             DTW Advertising and Marketing Limited
             Bank Chambers, Market Place, Guisborough, Cleveland, TS14 6BN, United Kingdom
             Tel. +44 1287610404, Email: letstalk@dtw.co.uk
             Internet address: https://dtw.co.uk/
             NUTS Code: UKE2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 350,000
         Total value of the contract/lot: 350,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).
However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=458298494

   VI.4) Procedures for review

      VI.4.1) Review body
          Financial Conduct Authority
          12 Endeavour Square, London, E20 1JN, United Kingdom
          Email: FPSProcurement@fca.org.uk
          Internet address: www.fca.org.uk

      VI.4.2) Body responsible for mediation procedures
          Financial Conduct Authority
          12 Endeavour Square, London, E20 1JN, United Kingdom
          Email: FPSProcurement@fca.org.uk
          Internet address: www.fca.org.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 17/12/2019