Financial Conduct Authority: CON-18-196 Event Production and Audio Visual Services

Financial Conduct Authority is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	CON-18-196 Event Production and Audio Visual Services
Notice type:	Contract Notice
Authority:	Financial Conduct Authority
Nature of contract:	Services
Procedure:	Open
Short Description:	The FCA is seeking Event Production and Audio Visual service providers that will support its communications activities from minor briefings to major conferences. A supplier that can: •support our evolving AV needs – staging, sound and vision for a varied portfolio of events from small briefings to large conferences •be reactive to changing industry environment, suggesting solutions that will enable us to be ahead of the game particularly in the digital media space •work as an extension of our in-house team •deliver creative visuals in line with FCA branding •work in line with our value-for-money objective •be responsive and able to offer flexibility of approach in terms of delivery schedules and changing event requirements The FCA are seeking best in class supplier(s) therefore this requirement is split into 2 Lots: Lot 1 – Live Events Production Lot 2 – Digital Events (webcasts and webinars)
Published:	13/06/2019 14:09

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-London: Audio-visual materials.
Section I: Contracting Authority
      I.1) Name and addresses
             Financial Conduct Authority
             12 Endeavour Square, London, E20 1JN, United Kingdom
             Email: FPSProcurement@fca.org.uk
             Contact: Raj Sandhu
             Main Address: https://fca.delta-esourcing.com, Address of the buyer profile: https://fca.delta-esourcing.com
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Audio-visual-materials./E8J29JKG8P
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Economic and financial affairs

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: CON-18-196 Event Production and Audio Visual Services
      Reference Number: CON-18-196
      II.1.2) Main CPV Code:
      32321300 - Audio-visual materials.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The FCA is seeking Event Production and Audio Visual service providers that will support its communications activities from minor briefings to major conferences. A supplier that can:
•support our evolving AV needs – staging, sound and vision for a varied portfolio of events from small briefings to large conferences
•be reactive to changing industry environment, suggesting solutions that will enable us to be ahead of the game particularly in the digital media space
•work as an extension of our in-house team
•deliver creative visuals in line with FCA branding
•work in line with our value-for-money objective
•be responsive and able to offer flexibility of approach in terms of delivery schedules and changing event requirements

The FCA are seeking best in class supplier(s) therefore this requirement is split into 2 Lots:
Lot 1 – Live Events Production
Lot 2 – Digital Events (webcasts and webinars)
      II.1.5) Estimated total value:
      Value excluding VAT: 3,750,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

      II.2.1) Title: Lot 1 – Live Events Production
      Lot No: 1
      II.2.2) Additional CPV codes:
      32320000 - Television and audio-visual equipment.
      32343100 - Audio-frequency amplifiers.
      32351300 - Audio equipment accessories.
      32321200 - Audio-visual equipment.

      II.2.3) Place of performance:
      UK UNITED KINGDOM

      II.2.4) Description of procurement: The FCA is looking to appoint a single supplier for Live Event Productions include Regional Workshops & One-day or two-day conferences across the UK.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 3,000,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: Yes
      Description of renewals: There is a 2 year extension option available and the estimated value including the extension option is £3m. Once all extension periods have been exhausted the Contract will be subject to renewal.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided
II.2) Description Lot No. 2

      II.2.1) Title: Lot 2 – Digital Events (webcasts and webinars)
      Lot No: 2
      II.2.2) Additional CPV codes:
      30237240 - Web camera.
      48222000 - Web server software package.

      II.2.3) Place of performance:
      UK UNITED KINGDOM

      II.2.4) Description of procurement: The FCA is looking to appoint a single supplier for a cost-effective solution for live webcasts and webinars, which will then be made available for on-demand viewing shortly after.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 750,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: Yes
      Description of renewals: There is a 2 year extension option available and the estimated value including the extension option is £750,000. Once all extension periods have been exhausted the Contract will be subject to renewal.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 18/07/2019 Time: 13:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6

      IV.2.7) Conditions for opening of tenders:
         Date: 18/07/2019
         Time: 13:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: 2023
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted Yes
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://fca.delta-esourcing.com/tenders/UK-UK-London:-Audio-visual-materials./E8J29JKG8P

To respond to this opportunity, please click here:
https://fca.delta-esourcing.com/respond/E8J29JKG8P
   VI.4) Procedures for review
   VI.4.1) Review body:
             Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Email: FPSProcurement@fca.org.uk
       Internet address: www.fca.org.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 13/06/2019

Annex A

View any Notice Addenda

View Award Notice

UK-London: Audio-visual materials.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Tel. +44 2070666115, Email: FPSProcurement@fca.org.uk
       Contact: Sreeya Dey
       Main Address: https://fca.delta-esourcing.com, Address of the buyer profile: https://fca.delta-esourcing.com
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Economic and financial affairs

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: CON-18-196 Event Production and Audio Visual Services
      Reference number: CON-18-196

      II.1.2) Main CPV code:
         32321300 - Audio-visual materials.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The FCA is seeking Event Production and Audio Visual service provider(s) that will support its communications activities from minor briefings to major conferences. A supplier that can:

•support our evolving AV needs – staging, sound and vision for a varied portfolio of events from small briefings to large conferences
•be reactive to changing industry environment, suggesting solutions that will enable us to be ahead of the game particularly in the digital media space
•work as an extension of our in-house team
•deliver creative visuals in line with FCA branding
•work in line with our value-for-money objective
•be responsive and able to offer flexibility of approach in terms of delivery schedules and changing event requirements

The FCA are seeking best in class supplier(s) therefore this requirement is split into 2 Lots:

Lot 1 – Live Events Production
Lot 2 – Digital Events (Webcasts and Webinars)

      II.1.6) Information about lots
         This contract is divided into lots: Yes

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 3,750,000

         Currency:GBP

   II.2) Description (lot no. 1)


      II.2.1) Title:Lot 1 – Live Events Production
      Lot No:1

      II.2.2) Additional CPV code(s):
            32320000 - Television and audio-visual equipment.
            32343100 - Audio-frequency amplifiers.
            32351300 - Audio equipment accessories.
            32321200 - Audio-visual equipment.

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM

      Main site or place of performance:
      UNITED KINGDOM


      II.2.4) Description of the procurement: The FCA is looking to appoint a single supplier for Live Event Productions include Regional Workshops & one-day or two-day conferences across the UK.

      II.2.5) Award criteria:
      Quality criterion - Name: Service Delivery: Proposal for Supplying the FCA / Weighting: 10
      Quality criterion - Name: Service Delivery: Regional Workshops / Weighting: 10
      Quality criterion - Name: Service Delivery: One-day Conferences / Weighting: 10
      Quality criterion - Name: Service Delivery: Value for Money / Weighting: 5
      Quality criterion - Name: Service Delivery: Seamless Extension of the In-House Team / Weighting: 5
      Quality criterion - Name: Service Delivery: Flexibility in Approach / Weighting: 5
      Quality criterion - Name: Account Management: Account Team / Weighting: 10
      Quality criterion - Name: Account Management: Structure / Weighting: 10
      Quality criterion - Name: Account Management: Consistency / Weighting: 10
      Quality criterion - Name: Innovation: Market Place Changes / Weighting: 5
      Quality criterion - Name: Innovation: Additional Benefits / Weighting: 5
      Quality criterion - Name: Service Levels and Key Performance Indicators / Weighting: 15
      Quality criterion - Name: Corporate Responsibility / Weighting: 5

      Price - Weighting: 25


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: The technical weighting was converted to 70%

   II.2) Description (lot no. 2)


      II.2.1) Title:Lot 2 – Digital Events (webcasts and webinars)
      Lot No:2

      II.2.2) Additional CPV code(s):
            30237240 - Web camera.
            48222000 - Web server software package.

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM

      Main site or place of performance:
      UNITED KINGDOM


      II.2.4) Description of the procurement: The FCA is looking to appoint a single supplier for a cost-effective solution for live webcasts and webinars, which will then be made available for on-demand viewing shortly after.

      II.2.5) Award criteria:
      Quality criterion - Name: Service Delivery: Proposal for Supplying the FCA / Weighting: 10
      Quality criterion - Name: Service Delivery: Webinars / Weighting: 20
      Quality criterion - Name: Service Delivery: Value for Money / Weighting: 5
      Quality criterion - Name: Service Delivery: Seamless Extension of the In-House Team / Weighting: 5
      Quality criterion - Name: Service Delivery: Flexibility in Approach / Weighting: 5
      Quality criterion - Name: Account Management: Account Team / Weighting: 10
      Quality criterion - Name: Account Management: Structure / Weighting: 10
      Quality criterion - Name: Account Management: Consistency / Weighting: 10
      Quality criterion - Name: Innovation: Market Place Changes / Weighting: 5
      Quality criterion - Name: Innovation: Additional Benefits / Weighting: 5
      Quality criterion - Name: Service Levels and Key Performance Indicators / Weighting: 15
      Quality criterion - Name: Corporate Responsibility / Weighting: 5

      Price - Weighting: 25


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: The technical weighting was converted to 70%

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 115-282476



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: 1
   Title: Live Events Production

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/11/2019

      V.2.2) Information about tenders
         Number of tenders received: 10
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Henderson Grime & Associates Limited
             The Old Exchange, 514 Liverpool Road, Irlam, Greater Manchester, M44 6AJ, United Kingdom
             NUTS Code: UKD3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 3,000,000
         Total value of the contract/lot: 3,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: Not Provided
   Lot Number: 2
   Title: Digital Events (Webcasts and Webinars)

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/11/2019

      V.2.2) Information about tenders
         Number of tenders received: 9
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Henderson Grime & Associates Limited
             The Old Exchange, 514 Liverpool Road, Irlam, Greater Manchester, M44 6AJ, United Kingdom
             NUTS Code: UKD3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 750,000
         Total value of the contract/lot: 750,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).
However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=458971136

   VI.4) Procedures for review

      VI.4.1) Review body
          Financial Conduct Authority
          12 Endeavour Square, London, E20 1JN, United Kingdom
          Email: FPSProcurement@fca.org.uk
          Internet address: www.fca.org.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 18/12/2019