Financial Conduct Authority: Digital Procurement Tooling

UK-London: Procurement software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Tel. +44 2070661000, Email: FCAprocurement@fca.org.uk
       Contact: Setutsi Aidam
       Main Address: www.fca.org.uk
       NUTS Code: UKI4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Financial Regulator

   I.5) Main activity:
      Other activity: Financial Regulator

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Digital Procurement Tooling            
      Reference number: CON-21-280

      II.1.2) Main CPV code:
         48490000 - Procurement software package.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The Authority’s existing contract for it’s e-tendering tool is coming to an end in January 2023. To prepare for this, the Authority is seeking to enhance its capabilities in the disciplines of sourcing, contract lifecycle management (including performance management) and supplier and risk management. This will be realised through the implementation of a new configurable Digital Procurement Tooling (DPT) tool(s) that will join up the above disciplines and integrate with the Enterprise Resource Planning (ERP) tool (the current provider is Workday,Inc. which is used for HR and Finance (including Procure to Pay, this tool is referred to as “P2P System”)). The new DPT tool(s) and integrations will enable efficient and effective governance of the end-to-end procurement lifecycle and contract and supplier management.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                        
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,214,526
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:E-sourcing and contract tool   
      Lot No:1

      II.2.2) Additional CPV code(s):
            48490000 - Procurement software package.


      II.2.3) Place of performance
      Nuts code:
      UKI4 - Inner London – East
   
      Main site or place of performance:
      Inner London – East
             

      II.2.4) Description of the procurement: this Lot covers the procurement of a tool to support with the source to contract process, including pre-tender activity through to contract award, and signature and contract information repository

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to the core requirements for this opportunity please click here: https://fca.delta-esourcing.com/respond/6NK7Z36K8G To respond to Lot1 specific requirements please click here: https://fca.delta-esourcing.com/respond/X349567TTS

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Contract obligation and performance management tool   
      Lot No:2

      II.2.2) Additional CPV code(s):
            48490000 - Procurement software package.


      II.2.3) Place of performance
      Nuts code:
      UKI4 - Inner London – East
   
      Main site or place of performance:
      Inner London – East
             

      II.2.4) Description of the procurement: this Lot covers the procurement of a tool to support with the management of contracts once they have been signed and ‘go live’ through to their expiry and exit from the contract.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to the core requirements for this opportunity please click here: https://fca.delta-esourcing.com/respond/6NK7Z36K8G To respond to Lot2 specific requirements please click here:https://fca.delta-esourcing.com/respond/V8S73FDDFC

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Supplier and risk management tool   
      Lot No:3

      II.2.2) Additional CPV code(s):
            48490000 - Procurement software package.


      II.2.3) Place of performance
      Nuts code:
      UKI4 - Inner London – East
   
      Main site or place of performance:
      Inner London – East
             

      II.2.4) Description of the procurement: this Lot covers the procurement of a tool which provides an aggregated view of all contracts connected to a Supplier or multiple Supplier(s). As well as the ability to manage non-contractual / extra-contractual initiatives with Suppliers, and the overall risk profile of the supplier and the services they provide.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to the core requirements for this opportunity please click here: https://fca.delta-esourcing.com/respond/6NK7Z36K8G To respond to Lot3 specific requirements please click here: https://fca.delta-esourcing.com/respond/6Y39V7S667


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-019092
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Lot 1: E-sourcing and contracting tool

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/04/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Atamis Limited, 06998952
             South Gate House, Wood Street, Cardiff, United Kingdom
             NUTS Code: UKI4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 471,488
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: Lot 2: Contract obligation and performance management tool

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/04/2023

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Atamis Limited, 06998952
             South Gate House, Wood Street, Cardiff, United Kingdom
             NUTS Code: UKI4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 730,751
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.3)

   Contract No: Not Provided    
   Lot Number: 3    
   Title: Supplier and risk management tool

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/04/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Atamis Limited, 06998952
             South Gate House, Wood Street, Cardiff, United Kingdom
             NUTS Code: UKI4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 234,850
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=759042830

   VI.4) Procedures for review

      VI.4.1) Review body
          Financial Conduct Authority
          12 Endeavour Square, London, E20 1JN, United Kingdom
          Tel. +44 2070661000
          Internet address: www.fca.org.uk

      VI.4.2) Body responsible for mediation procedures
          Financial Conduct Authority
          12 Endeavour Square, London, E20 1JN, United Kingdom
          Internet address: www.fca.org.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 15/05/2023