Financial Conduct Authority: Records Management and Related Services

UK-London: Records management.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Tel. +44 2070666100, Email: fpsprocurement@fca.org.uk
       Main Address: https://fca.delta-esourcing.com, Address of the buyer profile: www.fca.org.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Economic and financial affairs

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Records Management and Related Services            
      Reference number: CON-22-168

      II.1.2) Main CPV code:
         79996100 - Records management.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The FCA is seeking to appoint a single supplier in relation to the following requirement. The FCA is establishing a contractual mechanism to provide Records Management and Related Services to the FCA for a period of six years starting from 1 May 2023, with an option to extend for a further period of two years. The supplier will be required to provide Records Management services to the FCA’s estate, which currently comprises of offices located at 12 Endeavour Square, Stratford, London E20 1JN where approximately 4,000 staff are located. There are currently separate offices in Edinburgh at Quayside House, 127 Fountainbridge, EH3 9QG and Leeds 6 Queen Street, LS19 6BG. The Contract will be owned and managed by the FCA, with provision for it to be used by itself and any person or company authorised by the FCA to receive the Services including without limitation the Payment Systems Regulator (PSR).

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 6,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            48311100 - Document management system.
            72512000 - Document management services.
            79995100 - Archiving services.
            79999100 - Scanning services.
            72317000 - Data storage services.
            92512100 - Archive destruction services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: The FCA is seeking to appoint a single supplier in relation to the following requirement. The FCA is establishing a contractual mechanism to provide Records Management and Related Services to the FCA for a period of six years starting from 1 May 2023, with an option to extend for a further period of two years. The supplier will be required to provide Records Management services to the FCA’s estate, which currently comprises of offices located at 12 Endeavour Square, Stratford, London E20 1JN where approximately 4,000 staff are located. There are currently separate offices in Edinburgh at Quayside House, 127 Fountainbridge, EH3 9QG and Leeds 6 Queen Street, LS19 6BG. The Contract will be owned and managed by the FCA, with provision for it to be used by itself and any person or company authorised by the FCA to receive the Services including without limitation the Payment Systems Regulator (PSR).

      II.2.5) Award criteria:
      Quality criterion - Name: Technical / Weighting: 70
                  
      Cost criterion - Name: Commercial / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-028332
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: CON-22-168    
   Lot Number: Not Provided    
   Title: Records Management and Related Services

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 05/01/2023

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             The Hill Company Limited, 04959684
             Solus 31, Motherwell Way, West Thurrock, Essex, RM20 3LB, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 6,000,000          
         Total value of the contract/lot: 6,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=771199747

   VI.4) Procedures for review

      VI.4.1) Review body
          FCA
          12 Endeavour Square, London, E20 1JN, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 10/05/2023